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Published in
Academic Frontiers
Effects of the E-Budget System on Budget Management Processes and Workflow in a Higher Education Institution
Academic Frontiers, 2(5), 350-364, ISSN: 3082-4400, 2026.
Recommended Citation:
Letada, G. C. R. (2026). Effects of the E-Budget System on Budget Management Processes and Workflow in a Higher Education Institution. Academic Frontiers, 2(5), 350–364. https://doi.org/10.5281/zenodo.20476051
Author(s)
Letada, Gian Carlo R.
Abstract
The increasing demand for efficiency, accountability, and transparency in higher education institutions necessitates the adoption of innovative administrative systems. This study investigates the effects of the Electronic Budget (E-Budget) System on budget management processes and workflow efficiency at Dr. Emilio B. Espinosa, Sr. Memorial State College of Agriculture and Technology in Masbate, Philippines. Utilizing a descriptive-quantitative research design, the study collected data from 31 employees directly engaged with the E-Budget System. Purposive sampling ensured that respondents possessed relevant experience, while data were gathered using a validated Likert-scale questionnaire covering demographic profiles, user experience, and workflow efficiency. Statistical analyses included frequency and percentage, weighted mean, and Pearson correlation to evaluate system usability and to determine relationships between workflow efficiency and demographic variables. Findings reveal that the majority of respondents are young adults with master’s degrees, relatively new to the service, and have limited familiarity with the E-Budget System. Personnel reported high levels of user experience across ease of use, system reliability, satisfaction with features, and overall interaction, with weighted means indicating strong agreement. Workflow efficiency assessments demonstrated that task completion speed, transaction accuracy, monitoring, reporting, and overall process management were effectively enhanced by system utilization. Pearson's correlation analysis indicated a weak, positive linear relationship between workflow efficiency and respondents’ demographic characteristics, suggesting that efficiency outcomes are more influenced by system usability than by personal attributes. The study concludes that the E-Budget System significantly improves operational efficiency, user satisfaction, and reliability in budget management processes. Recommendations include targeted training programs to enhance user proficiency, ongoing system maintenance, expansion of automation features, and establishment of user feedback mechanisms to support continuous improvement. These findings underscore the importance of digital budgeting systems in optimizing administrative workflows and promoting effective financial governance within higher education institutions.
Keywords
E-Budget System, workflow efficiency, higher education administration, user experience, budget management, digital financial systems
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